T&Cs | runface

Runface Ltd Terms and Conditions

Please read carefully.

1. Fundamentals

1.1 By entering a Runface Ltd event, you agree to these Terms and Conditions. If you disagree with any part, please do not enter.

1.2 If you are unsure about any aspect, please contact us at info@runface.co.uk for clarification.

1.3 Your attention is particularly drawn to clauses on Entry Transferability, Event Cancellation, and Liability.

1.4 Runface Ltd reserves the right to amend these Terms and Conditions at any time by posting updates online.

1.5 Group and Third-Party Bookings:
Participants agree that where a booking is made on behalf of others, all participants included in the booking are bound by these Terms and Conditions. It is the responsibility of the individual making the booking to ensure that all participants have read and understood these terms.

1.6 When entering on the day of an event, in person, by confirming your full name, DOB and email address you understand that you are agreeing to our full terms and conditions stated below.

1.7 When registering for an event all participants are agreeing to abide by our Code of Conduct (see below terms) at all race venues and Runface organised social events. All decisions about appropriate or inappropriate behaviour are at the sole discretion of the event organisers Runface Ltd

2. Entry and Participation

2.1 Entry to Runface Ltd events requires agreeing to these Terms and Conditions.

2.2 By entering, participants agree to receive event-related communications. Contact information will not be shared with third parties without consent.

2.3 Runface Ltd reserves the right to amend or cancel events without prior notice, including changes to race time, date, venue, fees, or prizes.

2.4 Children's Data and Consent

Age of consent for data processing in the UK
Under the UK GDPR and the Data Protection Act 2018:

Age 13 or older: A child can give their own consent for their personal data to be processed by online services (e.g., apps, websites, social media).
Under 13: Parental or guardian consent is required.

2.5 In case of cancellation due to events beyond our control (e.g., extreme weather, pandemics), We will attempt to defer entries to the following year. Refunds will not be issued.

2.6 Participants who choose not to race after an event is rescheduled will not be entitled to a refund.

3. Refund and Transfer Policy

3.1 Runface Ltd operates a no refunds policy.

3.2 If you cannot attend and notify us at least 14 days prior to the event, you may:

Transfer your entry to another person.

4. Age Restrictions

4.1 Minimum age requirements:

1 mile fun run: 4-15 years old
10K: 15 years old

4.2 Adults or guardians entering minors into children's races do so at their own risk.

5. Liability and Risk Acknowledgement

5.1 Participants enter Runface ltd Events at their own risk.

5.2 Runface ltd accepts no liability for any injury, illness, loss, or damage to personal property before, during, or after the event.

5.3 It is the participant's responsibility to ensure they are fit and healthy enough to participate. Runface ltd is not liable for injuries caused by pre-existing conditions.

5.4 Runface ltd will not be liable for injuries resulting from weather-related conditions, including but not limited to:

Wind, ice, snow, or rain
Falling infrastructure due to strong winds
Slips, trips, or falls caused by wet or icy surfaces
Overheating due to high temperatures or extreme heat conditions

Participants must make their own judgment about whether conditions are safe. By participating, they accept full responsibility for any weather-related injuries.

5.5 Runface ltd accepts no liability for injuries resulting from:

Trips or falls on matting, wires, potholes, or loose equipment
Actions of other participants or members of the public
Hazards in outdoor and uncontrolled environments, including but not limited to uneven terrain, potholes, wildlife, and other natural hazards.

5.6 Runface ltd will not be held liable for any injuries resulting from a participant's lack of vigilance, including but not limited to trips, slips, or falls caused by failure to observe obstacles, uneven terrain, or other course hazards. Participants are fully responsible for navigating the event safely.

5.7 Runface Ltd accepts no liability for:

Business losses (loss of profit, business interruption, or business opportunity)
Indirect or consequential losses (travel or accommodation costs)

5.8 Participants must secure their personal belongings. Whilst we often have a baggage area Runface ltd is not responsible for the loss, theft, or damage of items. These are all left at the owners’ risk.

5.9 Assumption of Inherent Risks:
Participants accept the inherent risks of endurance events, including but not limited to physical strain, injury, dehydration, or even death.

5.10 Personal Insurance Responsibility:
Participants must arrange their own insurance for personal injury or property damage. Runface ltd does not provide coverage.

5.11 Event Modifications:
Runface ltd reserves the right to alter the event course, distance, timing, or format. No refunds will be issued for such changes.

5.12 Equipment Use Disclaimer:
Participants must ensure any personal equipment used is safe. Runface ltd accepts no responsibility for injuries from faulty or unsuitable gear.

5.13 No Responsibility for Third Parties:
Runface ltd are not liable for the actions of third-party vendors, volunteers, contractors, or sponsors.

5.14 Waiver of Class Action Lawsuits:
Participants waive the right to participate in any class action lawsuit. Any legal claim must be resolved individually.

5.15 Force Majeure:
Runface ltd are not liable for event disruption caused by factors beyond its control, including but not limited to:

Severe weather
Natural disasters
Acts of terrorism
Government restrictions
Health emergencies (e.g., pandemics)

5.19 Runface ltd shall not be liable for any refund, loss (including indirect or consequential loss), damage or expense caused by a Force Majeure Event.

6. Photography and Media Consent

6.1 Participants consent to being photographed or filmed during the event. Runface ltd may use images for promotional purposes.

6.2 Runface Ltd may utilize facial recognition technology to make accessing participant photos simple and efficient. By signing these Terms and Conditions, you consent to Runface uploading your race photos to its platform, where they will be made available for personal use.

Additionally, you agree that your photos may be used by Runface for marketing and promotional purposes, including but not limited to website content, social media posts, and advertising campaigns.

If you do not wish for your photos to be uploaded or used for marketing purposes, you have the right to opt out. To do so, please email us at info@runface.co.uk prior to the event or within 14 days after the event date. Upon receiving your request, we will ensure that your photos are excluded from our platform and any promotional materials.

Runface is committed to protecting your privacy and complies with the General Data Protection Regulation (GDPR). Photos will only be stored and processed for the purposes outlined above and will not be shared with unauthorized third parties. For more information on how we handle personal data, please review our Privacy Policy.

7. Charity Entries

Runface Ltd does not and will never sell your personal information to any third party in connection with a charity enquiry or charity program.

8. Governing Law

8.1 These Terms are governed by the laws of England and Wales.

8.2 Any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.

9. Contact Information

For any inquiries, please contact:

info@runface.co.uk

Code of Conduct

Runface Ltd are committed to providing a safe, welcoming, and inclusive environment for all participants, volunteers, staff, and spectators. By entering a Runface event you agree to abide by this Code of Conduct at all race venues and Runface ltd organised social events.

All decisions regarding appropriate or inappropriate behaviour are at the sole discretion of Runface ltd

Expected Behaviour

Be considerate and respectful to all participants, staff, volunteers, and spectators.
Refrain from demeaning, discriminatory, or harassing behaviour and speech.
Be mindful of surroundings and fellow participants. If you witness or are involved in a dangerous situation or see someone in distress, alert a race marshal immediately.

Unacceptable Behaviour

Unacceptable behaviour includes but is not limited to:

Harassment or Abuse: Intimidating, harassing, abusive, discriminatory, derogatory, or demeaning conduct toward any participant, staff, volunteer, or spectator.

Harassment Includes:

Offensive verbal comments related to gender, sexual orientation, race, religion, or disability.
Inappropriate use of nudity or sexual imagery.
Deliberate intimidation, stalking, or following.
Harassing photography or recording.
Sustained disruption of event proceedings.
Inappropriate physical contact and unwelcome sexual attention.

Inappropriate Attire: Wearing clothing unsuitable for a sporting event, including provocative or potentially offensive attire.

Physical or Verbal Aggression: Physical, written, verbal, or other abuse, intimidation, threats, harassment, stalking, pushing, shoving, or any physical force that creates a disturbance or causes danger or anxiety to others.

Weapons: Possession of any item that could be used as a weapon and may pose a danger to others.

Offensive Behaviour: Boisterous, lewd, or offensive behaviour or language, including profanity, obscene gestures, or racial, religious, gender, or ethnic slurs.

Illegal Substances: Possession or use of any illegal substance. Runface ltd strictly prohibits illegal substances at all events.

Disturbing the Peace: Assembling for the purpose of disrupting the event, committing unlawful acts, or engaging in offensive behaviour.

Non-Compliance: Failure to follow event rules or venue regulations as instructed by the Race Director or event officials.

Consequences of Unacceptable Behaviour

Unacceptable behaviour will not be tolerated under any circumstances.
Anyone asked to stop unacceptable behaviour is expected to comply immediately.

Runface ltd may take any action deemed appropriate in response to unacceptable behaviour, including but not limited to temporary or permanent suspension from current or future events.

Reporting Unacceptable Behaviour

If you experience or witness unacceptable behaviour or have concerns during an event:

Notify the race director or marshal immediately.
All reports will be handled discreetly and confidentially.
Runface personnel are available to help contact venue security or local law enforcement if necessary and will provide support to ensure your safety throughout the event.

For any concerns before or after an event, please contact: info@runface.co.uk